{"id":2707,"date":"2019-04-11T13:44:21","date_gmt":"2019-04-11T11:44:21","guid":{"rendered":"https:\/\/www.tupelotranslations.nl\/checklist-beedigde-vertalingen\/"},"modified":"2026-03-23T17:16:36","modified_gmt":"2026-03-23T16:16:36","slug":"certified-translation-checklist","status":"publish","type":"post","link":"https:\/\/www.tupelotranslations.nl\/en\/certified-translation-checklist\/","title":{"rendered":"Certified Translation Checklist"},"content":{"rendered":"

[et_pb_section fb_built=”1″ _builder_version=”4.16″ custom_padding=”13px|||” global_colors_info=”{}”][et_pb_row column_structure=”2_3,1_3″ _builder_version=”4.16″ background_size=”initial” background_position=”top_left” background_repeat=”repeat” global_colors_info=”{}”][et_pb_column type=”2_3″ _builder_version=”4.16″ custom_padding=”|||” global_colors_info=”{}” custom_padding__hover=”|||”][et_pb_dcsbcm_divi_breadcrumbs_module homebreadcrumbtext=”Home” separator=”sep-pipe” hide_currentbreadcrumb=”off” _builder_version=”4.16″ fontsbreadcrumblinks_text_color=”#141313″ fontsbreadcrumblinks_font_size=”12.5px” custom_margin=”||30px|” fontsbreadcrumblinks_font_size_tablet=”51″ fontsbreadcrumblinks_line_height_tablet=”2″ fontsbreadcrumblinks_text_shadow_style=”preset5″ saved_tabs=”all” global_colors_info=”{}” fontsbreadcrumbs_font_size_tablet=”51″ fontsbreadcrumbs_line_height_tablet=”2″ fontsseperator_font_size_tablet=”51″ fontsseperator_line_height_tablet=”2″][\/et_pb_dcsbcm_divi_breadcrumbs_module][et_pb_post_title author=”off” date_format=”j M Y” categories=”off” comments=”off” featured_image=”off” disabled_on=”on||” _builder_version=”4.16″ title_font=”|600|||||||” title_text_color=”#00758c” title_font_size=”31px” custom_margin=”0px||25px|” custom_padding=”0px||0px|” saved_tabs=”all” locked=”on” global_colors_info=”{}”][\/et_pb_post_title][et_pb_blurb content_max_width=”100%” disabled_on=”off|on|on” admin_label=”Titel speciaal voor mobiel” module_class=”blauwe-titel” _builder_version=”4.16″ header_level=”h1″ header_text_color=”#00758c” header_font_size=”22″ header_line_height=”1.2em” body_text_color=”#00758c” body_font_size=”22″ body_line_height=”1.2em” animation=”off” z_index_tablet=”500″ saved_tabs=”all” global_colors_info=”{}”]<\/p>\n

Certified
Translation
Checklist<\/h1>\n

[\/et_pb_blurb][et_pb_image src=”https:\/\/www.tupelotranslations.nl\/wp-content\/uploads\/2019\/07\/QA_Certified-Translation-Checklist_The-top-8-of-frequently-asked-questions-e1603465224209.jpg” force_fullwidth=”on” align_tablet=”center” align_phone=”” align_last_edited=”on|desktop” _builder_version=”4.16″ z_index_tablet=”500″ box_shadow_horizontal_tablet=”0px” box_shadow_vertical_tablet=”0px” box_shadow_blur_tablet=”40px” box_shadow_spread_tablet=”0px” global_colors_info=”{}”][\/et_pb_image][et_pb_divider show_divider=”off” admin_label=”Witruimte” _builder_version=”4.16″ height=”20px” saved_tabs=”all” global_colors_info=”{}”][\/et_pb_divider][et_pb_text admin_label=”Intro” _builder_version=”4.16″ text_text_color=”#141313″ text_font_size=”16.5px” text_line_height=”1.8em” z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

Do you need a certified translation of a birth certificate, articles of association or other official documents, but you just don’t know where to start? This Certified Translation Checklist will help you to untangle the red tape and hopefully make your life a little less complicated!<\/p>\n

[\/et_pb_text][et_pb_toggle title=”What does the translator need?” admin_label=”What does the translator need?” _builder_version=”4.27.6″ hover_enabled=”0″ z_index_tablet=”500″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n

Scan<\/h3>\n

For a certified translation the translator needs a clear scan of the original document. Some authorities request that the original documents are attached to the translation, so please check the requirements of the receiving authority.<\/p>\n

 <\/p>\n

Original<\/h3>\n

If the receiving authority requires you to have the original document attached to the translation, then you can send it to us by post. We advise that you do so by recorded delivery \u2013 so that your documents do not get lost \u2013 to our office at Weena 70, 3012 CM Rotterdam.
Tip: <\/strong>make a scan of the original and email this to us, so we can get a head start on the translation.<\/p>\n

[\/et_pb_toggle][et_pb_toggle title=”What does a certified translation look like?” admin_label=”What does a certified translation look like?” _builder_version=”4.16″ z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

A certified translation consists of the following documents (in the following order), attached to each other with a small metal eyelet:<\/p>\n

 <\/p>\n

    \n
  1. The translation of the original document;<\/li>\n
  2. The translator\u2019s statement, in which the translator declares that the text is a true and faithful translation of the original document;<\/li>\n
  3. A photocopy of the original document (in this order);<\/li>\n
  4. The translator stamps and initials each page and signs the statement;<\/li>\n
  5. More often than not, only a hard copy of the certified translation may be submitted. It could be, however, that you only need to send a digital version. The receiving authority in question will indicate which version it wants.<\/li>\n<\/ol>\n

    [\/et_pb_toggle][et_pb_toggle title=”Apostille, legalisation or neither?” admin_label=”Apostille, legalisation or neither?” _builder_version=”4.18.0″ z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

    Each receiving authority has its own specific requirements, so be sure to check what they are.<\/p>\n

     <\/p>\n

    Apostille<\/h3>\n

    An apostille is a stamp from the district court. If the country, in which the receiving authority is located, is part of the Apostille Convention, then you will only need an apostille. If this is not the case, then you\u2019ll need legalisation stamps.
    You can obtain an apostille at any district court in the Netherlands. At the Rotterdam District Court, you can get an apostille at the Central Information Desk.<\/p>\n

    Opening hours:<\/strong>\u00a08:30 to 17:00 from Monday to Friday. Keep in mind that payments can no longer be made after 16:30.<\/p>\n

    Address Rotterdam District Court <\/a><\/p>\n

    Information from the Dutch Government about apostilles<\/a><\/p>\n

    Check if your country is listed in the Convention<\/a><\/p>\n

     <\/p>\n

    Legalisation<\/h3>\n

    If your country is not part of the Apostille Convention, then you need to obtain two legalisation stamps: one from the district court and one from the Consular Service Centre (CDC) at the Ministry of Foreign Affairs in The Hague, across from platform 1 at The Hague Central Station. These stamps have to be obtained in that order, since the district court checks the translator\u2019s details specified on the translator\u2019s statement and the CDC checks the legalisation stamp from the district court.
    If you go to the CDC in The Hague, make sure you hand over the translation before 11:30 a.m., so that it can be legalised while you wait. Keep in mind that you will have to wait for quite a bit! If you hand it in after 11:30, you will have to pick up your translation the next day.<\/p>\n

    Opening hours:\u00a0<\/strong>9:00 a.m. to 12:30 p.m. from Monday to Friday<\/p>\n

    Address CDC<\/a><\/p>\n

    Information from the CDC about legalisation <\/a><\/p>\n

    \u00a0<\/h3>\n

    Embassy<\/h3>\n

    If you need legalisation stamps from the district court and the CDC, you will most likely also need to have the translation(s) including the stamps legalised by the embassy of the country in which the receiving authority is situated. Therefore, enquire at the embassy in question if this also applies to your situation and what it will cost.<\/p>\n

    \u00a0<\/h3>\n

    Neither<\/h3>\n

    It could also be that you don\u2019t need any of the above. So, again, please check beforehand with the receiving authority its requirements with respect to certified translations.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”How many apostilles or legalisations do you need?” admin_label=”How many apostilles or legalisations do you need?” _builder_version=”4.16″ z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

    Each individual document needs a separate apostille or legalisation, unless otherwise specified. This means you can\u2019t attach several documents to each other to save costs \u2013 the certified translations will not be accepted by the receiving authority.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”Costs” admin_label=”Costs” _builder_version=”4.27.0″ z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

    An apostille and legalisation stamp from the district court costs \u20ac 26 each. A legalisation from the CDC costs \u20ac 10 each.
    You can obtain these yourself. If you prefer, Tupelo Translations can obtain them for you for a handling fee.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”Delivery by post” admin_label=”Delivery by post” _builder_version=”4.27.6″ hover_enabled=”0″ z_index_tablet=”500″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n

    You can come and collect the certified translation at the office of Tupelo Translations at Weena 70<\/a>\u00a0<\/a>by appointment only, or we can send it by recorded delivery. The postal rate with a weight not exceeding 2 kg is as follows:<\/p>\n

    Within the Netherlands: \u20ac 12.30;
    Within Europe: \u20ac 13.80 (zone 1) or \u20ac 16.30(zone 2);
    Outside Europe: \u20ac 25.30.<\/p>\n

    The rates are subject to changes by Postnl<\/a>.<\/p>\n

    If you choose to send within the Netherlands, you should receive the translation the next day, excluding Sundays, Mondays and Bank Holidays. Please note you will need to sign for receipt. Once your translation has been shipped, you will receive a photocopy of the tracking code.
    For delivery times outside the Netherlands, please see the question Shipment by post in our     FAQ<\/a>.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”Other language combinations” admin_label=”Andere Other language combinations” _builder_version=”4.16″ z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

    If you need your documents translated into a language other than from Dutch into English and vice versa, please go the website of Wbtv <\/a>(Register of Sworn Court Interpreters and Translators). The website is in Dutch only, but here you can find a certified translator or interpreter in your language combination.<\/p>\n

    [\/et_pb_toggle][et_pb_toggle title=”More questions?” admin_label=”More questions?” _builder_version=”4.16″ z_index_tablet=”500″ global_colors_info=”{}”]<\/p>\n

    Have a look at our frequently asked questions<\/a>.<\/p>\n

    [\/et_pb_toggle][et_pb_text admin_label=”Blauw blok met witte tekst” _builder_version=”4.16″ background_color=”#0a677d” background_layout=”dark” custom_padding=”20px|20px|20px|20px” z_index_tablet=”500″ saved_tabs=”all” global_colors_info=”{}”]<\/p>\n

    Also read:<\/strong>
    our blog about the     certified translator<\/a>.<\/p>\n

    [\/et_pb_text][et_pb_text admin_label=”Licht gekleurd blok met tekst” _builder_version=”4.16″ background_color=”#d9e5e9″ custom_padding=”20px|20px|20px|20px” z_index_tablet=”500″ saved_tabs=”all” global_colors_info=”{}”]<\/p>\n

    Also read:<\/strong>
    more information from the     Dutch Ministry of Foreign Affairs about legalisation<\/a>.<\/p>\n

    [\/et_pb_text][et_pb_video src=”https:\/\/youtu.be\/OdMcbLT3jSY” disabled_on=”on|on|on” _builder_version=”4.16″ disabled=”on” locked=”off” global_colors_info=”{}”][\/et_pb_video][et_pb_text admin_label=”Tekst met vertaaldienst en button” _builder_version=”4.16″ text_font_size=”14.5px” z_index_tablet=”500″ box_shadow_horizontal_tablet=”0px” box_shadow_vertical_tablet=”0px” box_shadow_blur_tablet=”40px” box_shadow_spread_tablet=”0px” saved_tabs=”all” global_colors_info=”{}”]<\/p>\n

    What do you need?<\/strong><\/p>\n

     <\/p>\n